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Satisfactory Academic Progress

All Alabama Southern students who receive assistance from the Federal Pell Grant, Federal Work-Study, Federal Supplemental Educational Opportunity Grant, or Alabama Student Assistance Programs are required to make satisfactory academic progress toward the goal of completing their chosen degree or certificate program in order to receive and retain eligibility for these funds. There are three components to satisfactory academic progress as explained below:

• Students enrolled in a certificate, diploma, AAS, AA or AS program requiring more than 26 credit hours must achieve a cumulative Grade Point Average (GPA) of:

1.50 after scheduling 12 – 21 credit hours
1.75 after scheduling 22 – 32 credit hours
2.00 after scheduling 33 or more credit hours

Students enrolled in Short Certificate programs equal to 26 credit hours must achieve a cumulative Grade Point Average (GPA) of:

1.50 after scheduling 12 – 17 credit hours
2.0 0 after scheduling 18 or more credit hours

• Students must successfully complete at least (67%) (2/3) of the classes attempted each term. This measure becomes effective when a student has scheduled 21 Alabama Southern credit hours.

Hours Scheduled Hours Passed

A student in violation of either of these two components will be placed on Financial Aid Suspension. A student will not be allowed to receive federal aid during this period.

Reinstatement of Federal Aid: To be reinstated on financial aid, the student must register for 6 credit hours at his/her own expense and bring his/her academic record into compliance with the policy. When policy requirements are met, the student must request in writing that his/her academic record be reviewed for reinstatement.

Appeal Process: If unusual circumstances contributed to the student's inability to make satisfactory academic progress, the student may appeal the decision to suspend federal aid. Students wishing to appeal the decision to suspend federal financial aid may do so by completing the Satisfactory Academic Progress Appeal form and submitting it to the Financial Aid Director. The student must explain the reason(s) for failure to meet the requirements and propose a plan for improvement.

• Students must also complete program requirements within a certain timeframe.

Alabama Southern Community College will allow students to receive federal financial aid for up to 1.5 times the normal number of terms for a degree, diploma, and/or certificate. Part-time students' terms will be prorated.

Note: Withdrawals, incompletes, and/or repeated classes may result in suspension of federal financial aid because these classes are considered as attempted hours not successfully completed.

Withdrawals, Audits, and Attendance
Students who withdraw from classes after receiving financial aid face the possibility of financial aid suspension due to failure to pass a sufficient number of hours under the timeframe requirements as stated above. In addition, students who completely withdraw are subject to the ASCC Return of Title IV Funds policy, or "R2T4" . This federal policy requires Title IV financial aid recipients who completely withdraw from classes prior to completing 60% of any given term to repay a portion of any grants and loans received to the Title IV financial aid programs. Please click on the link above to go to the page, which explains the ASCC R2T4 policy.

Students will not receive financial aid for any classes they audit, or for any classes they never attend.

At the beginning of each term ASCC faculty submit the names of those students who fail to attend their classes, and those students' names are deleted from any pending financial aid payrolls.

Repeated Courses and Remedial Courses
If a student repeats a course, which was previously successfully completed, the credit hours obtained the second time the course is attempted do not count toward the minimum number of academic hours required for program. A Title IV federal financial aid recipient who is enrolled in a developmental (remedial) course of study may not enroll in the same course more than three times and continue to receive financial assistance. A Title IV federal financial aid recipient may not be paid for more than 30 semester credit hours of developmental work.

IMPORTANT NOTE! Alabama Southern Community College reserves the right to revise its standards of satisfactory academic progress as circumstances warrant. Some aid programs (i.e., Foundation and Academic Scholarships) may require student to maintain higher academic standards than those listed in this section.


Alabama Southern Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Alabama Community College System Board of Trustees, that no person shall, on the grounds of race, color, handicap, gender, religion, creed, national origin, or age, be excluded from participation in, be denied benefits of, or be subjected to discrimination under any program, activity, or employment. Alabama Southern Community College will make reasonable accommodations for qualified disabled applicants or employees.

EEO Policy